Proper Memo Format With Attachment

Some examples include a spreadsheet that provides a visual explanation of financial billing or forecasts a chart that gives a graphic view of the business trends or a budget.

Proper memo format with attachment. In government correspondence a differentiation is sometimes made between a business letter and a memo. Memo to name of recipient separate name title with a comma. Following the proper format for an interoffice memo will help you communicate clearly with your co workers. Press tab after the colon.

Place information about attachments beginning two lines below the signature line i e one blank line between the signature and the word attachments. Memos are a great way to communicate big decisions or policy changes to your employees or colleagues. A memo provides a written record of your communication and ensures that all key personnel receive important information and status updates. Make sure you begin by using proper header format including to from date and subject at the top.

Typed in bold including the colon. It adds or further describes the information within the letter. Citing an attachment or attachments is considered a professional expectation that helps the. Traditionally business professionals note the inclusion of additional documentation such as a contract resume job application or report in a business letter when applicable.

Write the rough draft of your memo before adding any additional attachments to the document. Email memos do not follow the same format as a printed copy so proper margins are not required to format an effective e document. Attachments at the left margin. Parts of a traditional memo.

Make a note about any attachments. We require pdf format to preserve document formatting and a consistent reading experience for reviewers and staff. Attachments are documents that are prepared outside the application using whatever editing software you desire e g microsoft word converted to pdf format and then added or uploaded to your application. With letters the cite is referred to as an enclosure while memos usually refer to them as attachments these documents are often referred to within the text according to an assigned alphabetic letter such as attachment a.

For an attachment s identified in the body of the memo just type attachment or. Memo headings begin 2 from the top of the page. While format may vary slightly from company to company most memos follow the same general format. When formatting a memo with an attachment type the word attachment rather than enclosure on the line below the typist initials.

If you included any attachments with your memo such as tables graphs or reports be sure to make a note of this at the end of your memo. An attachment is a document that is part of the business letter. Include attachment information on the original and all copies of the memo. It s important that you take the time to craft a good memo so your message comes across how you want it to.